Electronic Certificate of Veterinary Inspection (eCVI)
Benefits of using eCVIs
Use of paper Certificates of Veterinary Inspection (CVIs) require accredited veterinarians to order, store, and track an inventory of these official documents. This process, while still acceptable, is becoming outdated with the advent of eCVIs. A significant amount of time is spent transmitting and processing information from each paper CVI. Out of 34 states surveyed in 2017, more than half charge a fee ($0.12 – $7 per certificate) to supply and process the paper forms.
eCVIs meet the State of Minnesota’s paperless goals, increase efficiency and decrease transcription errors during processing. Accredited veterinarians have several eCVI options. After one is issued, the completed form can be printed for airline travel and other animal movement scenarios, and/or emailed to the consignor/consignee/carrier of the animals. A copy is also emailed or digitally available to the state of origin and destination. The transition to these digital documents improves the Board’s Animal Disease Traceability Program, and helps meet its mission of protecting animal health.
Some states waive requirements for import permits when eCVIs are used to move livestock interstate. Please check with the state of destination to see whether this applies in your situation. Effective April 18, 2018, for cattle imported into Minnesota that previously have required an import permit, this requirement is now waived for cattle documented on an electronically issued Certificate of Veterinary Inspection that is available to the Board in the original electronic format within 24 hours of issuance and complies with Minnesota Administrative Rule 1721.0040.
Minnesota-approved eCVI options
The MN eCVI is a free fillable PDF using a digital signature. Accredited veterinarians can complete it using the free version of Adobe Reader on a computer (PC or Apple). After issuance, the form is emailed to the Board. Several states use a tailored version of this eCVI. The MN eCVI is only for use by Minnesota accredited veterinarians. For veterinarians accredited in other states, check with your state animal health officials about the availability of this free eCVI.
Following an initial set up of the form, it can be saved with the clinic and veterinarian’s information pre-filled; templates can be created to save time for consignors each veterinarian sees regularly. A template can be saved under the consignor’s name for quick access in the future. If repetitive information needs to be completed on a template being used, populate those fields in the eCVI, and save that information within the template before beginning to populate fields with information unique to the current document. The next time a CVI needs to be issued, the template MN eCVI can simply be opened, and unique fields completed, digitally signed, saved, and emailed to the Board and your client.
- MN eCVI ver 3.2 User Guide [click here for PDF]
- Addendum template and policy [click here to access the imports webpage]
- How to create an eCVI vet template [click here for video]
- How to create consignor/consignee templates [click here for video]
- How to create animal lists [click here for video]
- How to create a digital signature [click here for video]
- How to use the submit button [click here for video]
Contact firstname.lastname@example.org to receive the latest version of the MN eCVI. First time users need a User Agreement Form, which must be completed with each interested accredited veterinarians’ information and signature. The User Agreement Form is available in two formats, Microsoft Word or a fillable Adobe PDF that can be digitally signed.
- To access the Microsoft Word version, download the fillable User Agreement Form, fill it out, and return it to our office to get started.
- Access the Adobe PDF User Agreement Form below, which requires a digital signature. Once completed, User Agreement Forms are received and reviewed in the Board office. The MN eCVI will be sent to the email addresses listed in the User Agreement Form.
AgView® (formerly AgConnect mCVI)
AgView is the updated mCVI application. Some features of the new AgView app include:
- CVIs can be created offline, allowing veterinarians to use the product in the field regardless of service coverage.
- Clinic accounts allow for veterinarians and animal health support staff to collaborate on CVI creation, creating a more efficient CVI process for practices; only accredited veterinarians can submit or issue the generated CVIs.
- Free to use until January 1, 2019 at which time there will be a charge of $3 per CVI issued.
- AgView is currently available for download and account requests; all mCVI accounts discontinued on 09/28/2018.
For AgView Technical Support contact 844-200-0787.
For AgConnect® mCVI Technical Support contact 979-458-0271 or toll free at 833-596-6361.
VSPS is our third free option. VSPS is web-based and was developed and is administered by the United States Department of Agriculture’s Animal and Plant Health Inspection Service. [click here to access the VSPS website]. VSPS requires accredited veterinarians to have level 2 USDA eAuthentication to allow secure access to their web applications and services, including submitting forms electronically. VSPS issued eCVIs are limited for use in the following species: alpaca, bison, bovine, caprine, cervidae, equine, llama, ovine, and porcine.
Some enhanced features include:
- An animal upload capability that allows an Excel spreadsheet or CSV file of individual animal information to be uploaded with multiple animal identifiers.
- The capability for a user to create a number of CVI templates and certificate statements and save them to an account for future use.
- Storage and access to commonly shipped individual animal or group descriptions for one-click data entry on future documents.
- Rapid addition of lab tests and vaccination information to each individual animal or a group of animals.
- Online Coggins submission form for Equine Infectious Anemia.
- Accredited veterinarians and labs can enter and process Coggins forms for multiple horses at one time.
- A quick-copy auto-fill feature that allows copying of age, breed, sex, test results, and more from one animal to all the following animals with just one click.
- Storage of an electronic copy of an issued CVI for future reference.
- It’s free.
- VSPS/Veterinary Services Process Streamlining – All the steps to create an account and extra information.
- Register for Level 2 Account.
- Click here for additional USDA resources.
GlobalVetLINK is a private eCVI provider with a fee based service, which is online. Contact GVL for details on fees and features.
Vet Sentry is another private eCVI provider with a fee based service, which is online. Contact Vet Sentry for details on fees and features.